“IT’S NOT YOU, IT’S ME….” Breaking Up with QuickBooks

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For most breweries, over time QuickBooks will not be robust enough, consequently your company is looking at replacing QuickBooks sooner or later. You may be seeing clues that it is time to move on at your brewery. An impending breakup becomes easily apparent when almost all reporting and scheduling is completed in a combination of Excel spreadsheets, whiteboards, and sticky notes. This leaves QuickBooks used for standard journal entries and check writing . None of these methods are even addressing the key component of your business operations that is occurring on the plant floor.

Does any of this sound familiar? Has your brewery outgrown QuickBooks and Excel? Craft Brewers need an ERP system that is easy to use, quick to deploy, and will grow with you as your brewery grows. QuickBooks is a reasonable solution until you reach about 5k BBL. When the inevitable happens, and your market share increases, your operations will grow. Once that growth takes off, distribution expands, scheduling becomes more complex, and compliance and auditing requirements increase. Your brewery will need a software system that will meet those needs.

Three Main Limitations of QuickBooks for Breweries:

  • Limited distribution capabilities
  • Little to no inventory control
  • Zero brewery specific functionality

SIGNS YOU MAY HAVE OUTGROWN QUICKBOOKS

  1. You are running most of your reports in Excel, not QuickBooks.
  2. You are spending too much time on manual entry of data into multiple systems.
  3. Your organization requires tighter audit controls and regulatory compliance for TTB and Excise tax reports.
  4. Your company needs lot traceability, yeast management, quality control and testing, R&D, and formula management.
  5. You need to connect data from outside systems such as VIP, BRAUMAT, Delta V and other process control system for breweries.
  6. It takes too long to get month-end financials.

So the good news is that if your company is experiencing any of these issues….your brewery is growing. And growth means profitability! But it also means that if you believe you have outgrown QuickBooks, you need to begin evaluating alternatives. The good news is…you have options.

Microsoft Dynamics GP with VicinityBrew offers a complete ERP solution written specifically for the unique business issues of the brewing industry.

Our next post will discuss the simple migration path from your legacy system to Microsoft Dynamics GP and VicinityBrew.

For even more information, check out these case studies:

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3 thoughts on ““IT’S NOT YOU, IT’S ME….” Breaking Up with QuickBooks

    Reviewing your Systems | VicinityBrew Software said:
    August 13, 2013 at 3:10 pm

    […] “IT’S NOT YOU, IT’S ME….” Breaking Up with QuickBooks (vicinitybrew.wordpress.com) […]

    […] “IT’S NOT YOU, IT’S ME….” Breaking Up with QuickBooks (vicinitybrew.wordpress.com) […]

    VicinityBrew Software said:
    August 19, 2013 at 7:27 pm

    Reblogged this on VicinityBrew Software.

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